Tag: punctuation series

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Punctuation Series: How to Edit Hyphens

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This is the last segment on exploring how to edit punctuation in the Dash Family. Next month, I will have yet another easy, effective article for how to edit other useful punctuation so that your manuscript shines like a brand new car. That should wow the agent or editor, right? So without further ado, let’s dive in!

In the world of grammar and punctuation, there are three types of dash (hyphen, en dash, and em dash). “So what?” you say. “Ah,” but I say, “presentation is everything, especially when it comes to the publishing world. And your presentation of such a small thing as a dash is crucial to your book’s success.” It’s one of the ways that separates a professional book from an amateur book. Editors—and readers—know when the punctuation is off, which *could throw your story off too. And we wouldn’t want that!

Working with the dash can be tricky, boring, and downright distressing at times. As a writer and an editor, I completely understand your frustration with grammar and punctuation altogether.

And it may seem like the dash is not important, but they are, especially if you use a lot of extra information in your prose or poetry. And that’s nearly every piece of writing, so I invite you to stay for this little journey. This is by no means an exhaustive list, but merely to give you a tool to use in your self-editing journey, should you choose to do so.

Why Paying Attention to the Dash Is Important

  • Appearance is everything, appearance is everything, appearance . . . yeah
  • The difference is subtle, like missing the road sign on the highway
  • Using the dash correctly shows you care about your story, your editor, and your readers

In this blog post, let’s look at one of the dashes, the hyphen. The plain and simple hyphen. And my text for today is The Chicago Manual of Style, chapter six.

The hyphen is part of the Dash Family, which you can read about em dashes and en dashes here.

Let’s differentiate the hyphen and the dashes, as I’m sure it gets confusing. I know you’d rather not focus on them at all, but it’s super easy once you have the tools! (Chicago Manual of Style 6.75).

  • Hyphen is one little tic: –
  • En dash is two little tics –
  • Em dash is three little tics —
  • *But you can find the dashes in the Symbols box in the Home ribbon (for PC users).
    Don’t make the mistake and insert two hyphens (–) for the en dash and three hyphens for the em dash (—). It. Does. Not. Work. That. Way. 😊 If you want to know how, then finish reading this blog post and head on over the other two articles that talk about how to find and insert the en and em dashes . . . you’ll be glad you did!

Use hyphens with compound words. (Chicago Manual of Style 6.76).

  • Chicago 5.92 uses these hyphenated compound words and calls them phrasal adjectives.
  • Yep, this is where grammar tips collide with other grammar tips! So that means
  • Two hyphenated adjectives before a noun to describe it.
  • Like, yellow-bellied toads, slick-sliver rats, purple-tongued snakes. . .

A few rules about using phrasal adjectives . . .

  1. If the phrase comes before the noun, then hyphenate the words to avoid misreading or misunderstanding. Clarity is key!
  2. If the phrase is connected to a compound noun, then the entire phrase is hyphenated, such as chocolate-coffee-infused writers. This makes the relationship between the words clear, not to mention that commas would not work between the words at all.
  3. If there are more than one phrasal adjectives that describes the noun, then each phrasal adjective needs to be hyphenated because each element is super important: twentieth-century historical-element writing; state-inspected assisted-living home.
  4. For two phrasal adjectives that share the same noun, each phrase needs a hyphen between, showing that both phrases are related to the same noun. For instance, middle- and upper-classmen students (middle-classmen and upper-classmen); lower- and upper-elementary readers (lower-elementary and upper-elementary).
  5. If the phrasal adjective includes reference to amount or duration, then don’t use the plural. For example, toddler stage is about two years, but for the phrasal adjective, two-year toddler stage. Or a bookstore that is open 24 hours a day would have a 24-hour-day schedule.
  6. Have a confusing phrasal adjective? Don’t fret—just rewrite the sentence! There’s no pressure or misunderstanding or going round the Merry-Go-Round when you simply rewrite the sentence. And it might even sound better too!

Exceptions, exceptions, exceptions! (Chicago Manual of Style 5.93).

If the phrasal adjective is after a linking verb, then the phrase is *not hyphenated because then that phrasal adjective is acting as a noun.

  • The athlete is well trained.
  • My writers’ group is a mix and match of genres and skills.

If the phrasal adjective begins with a Proper adjective, do not hyphenate!

  • Glouster Beach goers.
  • Clinton Anderson horse trainers.

If the two-word phrasal adjective includes an adverb, don’t use a hyphen.

  • A timely appointed meeting.
  • A roughly made coffee table.

Use Hyphens as Separators (Chicago Manual of Style 6.77).

  • Separate numbers that are not inclusive. Telephone numbers, social security numbers, or ISBNs.
  • Separate words and spelling out words.

    This is also helpful when your character is dictating over the phone. Or with spelling out words if a character uses American Sign Language.

    For example,

  • Your number is 123-555-4321
  • Tomorrow we hike Mountain R-a-n-i-e-r. (American Sign Language fingerspelling.)
  • My name is Tisha, that’s Tisha with an i, no r. Spelled T-i-s-h-a.

How’s that for a very brief introductory into using the hyphen that’s widely used but so often tricky to use?

Using the well-placed hyphen is important because your overall presentation makes a world of difference to your editor, agent, publisher, and readers. That may seem counterintuitive because the writing is equally important, but it’s the presentation that tends to enhance your credibility as a writer. (Especially if you self-publish and are doing your own first-draft editing.)

Pro Tip : I’m creating a few cheat sheets and a video series on some of the topics I’ve covered so far, and if you’d like to be in the loop for when they’ll be ready, just go to my website and email me, letting me know you’d like to be added to my Grammar List!! I look forward to seeing you!

Please take a minute and join in the discussion! I’d love to hear from you!

Conversation Time!!

Of the three Dash articles, which has been your favorite, and why? Let me know in the Comments!

(If you haven’t read the other two articles, go read them!! You might find them useful. Click here.)

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Punctuation Series: How to Edit Em Dashes

Punctuation-Series-How-to-Edit-Em-Dashes-tisha-martin-author-editor

Continuing from last month’s instalment on editing the dash. . .

In the world of grammar and punctuation, there are three types of dash (hyphen, en dash, and em dash). “So what?” you say. “Ah,” but I say, “presentation is everything, especially when it comes to the publishing world. And your presentation of such a small thing as a dash is crucial to your book’s success.”

Working with the dash can be tricky, boring, and downright distressing at times. As a writer and an editor, I completely understand your frustration with grammar and punctuation altogether.

You’d rather write, right? Right! So let’s continue our focus on a simple, easy-to-understand punctuation series that I hope will be a help and encouragement to you—allowing you more time to write well.

If you feel like you’re back in grammar school, please take heart—and know that this isn’t going to be a boring, stuffy ‘nother grammar lesson.

It may seem like the dash is not important, but they are, especially if you use a lot of extra information in your prose or poetry. And that’s nearly every piece of writing, so I invite you to stay for this little journey. This is by no means an exhaustive list, but merely to give you a tool to use in your self-editing journey, should you choose to do so.

Why Paying Attention to the Dash Is Important

  • Appearance is everything, appearance is everything, appearance . . . yeah
  • The difference is subtle, like missing the road sign on the highway
  • Using the dash correctly shows you care about your story, your editor, and your readers

In this blog post, let’s look at one of the dashes, the em dash. And my text for today is The Chicago Manual of Style, chapter six.

Using the em dash instead of using commas, parenthesis, and colons (Chicago Manual of Style 6.85).

If you ever hear just the word “dash,” the speaker most likely will be referring to the standard em dash, so please don’t be confused. Em dashes can be used for abrupt insertions of information in a sentence, or important side elements that an author wants the reader to notice something.

Em dashes set off or amplify an element in a sentence, or function in place of parenthesis, comma, or a colon. Please notice examples one, two, and three below, respectively:

  • Parenthesis. Tim Shoemaker’s keynotes at the Write-to-Publish conference in June, 2019, centered on several biblical characters—Nehemiah, King David, and David’s mighty men—and encouraged writers to produce great content that fills readers with hope in a fresh and exciting way.
  • Comma. The encouragement of three people in my life who were an inspiration to me in different stages of my writing journey—a journey that, much to my surprise, spanned twenty years, include my mother, my grandfather, and my writing mentor.
  • Colon. Even though I had many people who inspired me to write, it was a novel written by a British author that set my pen on fire—pure bliss.

*Avoiding confusion. (Chicago 6.85.)

  • Don’t use two sets of em dashes in the same sentence because it causes confusion for your reader, not to mention makes the sentence really clunky. In this case, you would use parenthesis or commas instead.
    (I have bolded the parenthesis and commas, as they add extra, extra information. Notice where the em dash is placed in relation to the other punctuation as well.)
    A few examples:
  • The Write-to-Publish conference—which met for four days in June near Chicago (and is a perfect balance of emerging and skilled writers)—featured in-house publishing editors and excellent subsidy publishers for writers of all levels and genres.
  • The Write-to-Publish conference—which met for four days in June near Chicago, and is a perfect balance of emerging and skilled writers—featured in-house publishing editors and excellent subsidy publishers for writers of all levels and genres.

Use the em dash for sudden breaks or interruptions (Chicago Manual of Style 6.87).

You may use an em dash if your sentence decides to go on a jaunt or a jolt, or entertain an interruption in dialogue or thought. Hey, no worries—that’s okay! Just plug in the em dash and you’re all good.

Here are some examples:

  • My friend jiggled the car keys still in the ignition, the steering wheel, the H-emblemed car horn, the door locks, anything to silence the deafening screech. “I—I can’t seem to deactivate this—this alarm.”
  • A woodpecker rap made me jump. The man shot two fingers in my direction on the other side of the passenger window. “If you don’t stop messing around with that alarm,” he shouted over the blaring sound, “I’m gonna call the cops—I mean it! People are tryin’ to sleep!”

The em dash is used instead of quotation marks

(Chicago Manual of Style 6.80). *This is mainly for European manuscripts. If you have read any international works or are getting your books published with foreign rights, you might have seen the em dash.

Okay, so this is a fun one, and I might add, an interesting rule to keep in mind. I’ll make it as simple as possible for you. 😊 Don’t use any quotation marks or spaces after the em dash. Ask your agent or editor or publisher if this method is still used in today’s books, because. . .

I’ve seen the em dash used in older novels, but haven’t seen them in recent novels. Have you? I’d sure love to know! So—please leave a comment on the blog, telling me where you have seen this rule used.

For example,

  • —Oh Henry, isn’t this a lovely party?
  • —Yes, Louise, and it’s lovelier with you here.

How’s that for a very brief introductory into using the em dash that’s widely used but so often misused?

Pro Tip for Finding the Em Dash

  1. Make sure your cursor is at the place where you want the en dash to be placed.
  2. In Microsoft Word (version 2016), go to the Insert tab.
  3. At the very end of the icon list, you’ll see Symbols.
  4. Click the drop-down menu, and you’ll choose the Symbol option.
  5. Mouse over the symbols, until you find the Em dash.  
  6. Click, and insert into the place where your cursor is located.

Using the well-placed en dash is important because your overall presentation makes a world of difference to your editor, agent, publisher, and readers. That may seem counterintuitive because the writing is equally important, but it’s the presentation that tends to enhance your credibility as a writer. (Especially if you self-publish and are doing your own first-draft editing.)

Next month, we’ll look at the final way to edit the dash in your manuscript, but for now. . . just remember, There may be three types of dash, and one of them is not Dasher.

Please take a minute and join in the discussion! I’d love to hear from you!

Choose between the questions to engage in the conversation:

1. Why do you use em dashes?

2. Have you seen any em dashes in place of quotation marks in dialogue? Which title/author uses them?

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Punctuation Series: How to Edit En Dashes

 

Punctuation-Series-How-to-Edit-En-Dashes-tisha-martin-author-editor

In the world of grammar and punctuation, there are three types of dash (hyphen, en dash, and em dash). “So what?” you say. “Ah,” but I say, “presentation is everything, especially when it comes to the publishing world. And your presentation of such a small thing as a dash is crucial to your book’s success.”

Working with the dash can be tricky, boring, and downright distressing at times. As a writer and an editor, I completely understand your frustration with grammar and punctuation altogether.

You’d rather write, right? Right! So let’s continue our focus on a simple, easy-to-understand punctuation series that I hope will be a help and encouragement to you—allowing you more time to write well.

If you feel like you’re back in grammar school, please take heart—and know that this isn’t going to be a boring, stuffy ‘nother grammar lesson.

It may seem like the dash is not important, but they are, especially if you use a lot of numbers and dates and prose. And that’s nearly every piece of writing, so I invite you to stay for this little journey. This is by no means an exhaustive list, but merely to give you a tool to use in your self-editing journey, should you choose to do so.

Why Paying Attention to the Dash Is Important

  • Appearance is everything, appearance is everything, appearance . . . yeah
  • The difference is subtle, like missing the road sign on the highway
  • Using the dash correctly shows you care about your story, your editor, and your readers

In this blog post, let’s look at one of the dashes, the en dash. And my text for today is The Chicago Manual of Style, chapter six.

Using the dash to mean “to.” (Chicago Manual of Style 6.78)

Many times the dash is a stand-in for “to,” just like “to be” is an understood for a sentence like “We elected Jane [to be] president.” Nonfiction and Bible study / devotional writers, take a look here, as this will apply to you because you use a lot of Scripture verses.

“To” simply means “up through” or “including up through.” And to write all that is really truly wordy. So we use the en dash to simplify. The point? The en dash connects numbers together (words, not as much).

Here are a few examples:

  • Scripture reference. In John 3:15–17 we learn about God’s love for us.
  • Chapters. Let’s continue our study of Lessons from To Kill a Mockingbird. See chapters 3–4.
  • With scores and directions. Congress voted 100–1 on the new bill.

*Two exceptions. As always, there are exceptions.

  • If your sentence uses from before the number or date element, then do not use the en dash. You would say, “from July to November.”
  • If your sentence uses between, do not use an en dash. For example, “The baby sleeps between 1 a.m. and 5 a.m.”

Use the en dash with unfinished number ranges (Chicago Manual of Style 6.79)

If the number range in your sentence is ongoing, then an en dash is appropriate. This would include things like serial publications or the birth date of a living person. No spaces required.

Here are some examples:

  • Scriptmag (especially 2019–) is an excellent magazine for anyone wanting to dig into writing screenplays.
  • Jude’s grandfather (1927–) served in the Korean Conflict.

Use the en dash with compound adjectives (Chicago Manual of Style 6.80)

Okay, so this is a fun one, and I might add, a very important rule to keep in mind. I’ll make it as simple as possible for you. 😊

When the compound adjective has one element that is an open compound or when both elements are hyphenated, then use an en dash in its place.

It might be more helpful if explained this way as an example:

A regular hyphen joins two words (smoke-filled room), but an en dash joins a collection of hyphenated (a multi-published–multi-genre author); see the en dash between “published and multi”).

(Examples to follow so you are not confused.)

  • I write mostly about WWII and the post–WWII era.
    (The distinction here is a proper compound.)
  • We are headed toward Nashville, the music–influenced city of the US.
    (This distinction here is, The city influenced by music.)
  • The singer had an Elvis Presley–style voice.
    (The distinction here is a proper compound.)

How’s that for a very brief introductory into using the en dash?

Pro Tip for Finding the En Dash

  1. Make sure your cursor is at the place where you want the en dash to be placed.
  2. In Microsoft Word (version 2016), go to the Insert tab.
  3. At the very end of the icon list, you’ll see Symbols.
  4. Click the drop-down menu, and you’ll choose the Symbol option.
  5. Mouse over the symbols, until you find the En dash.
  6. Click, and insert into the place where your cursor is located.

Using the well-placed en dash is important because your overall presentation makes a world of difference to your editor, agent, publisher, and readers. That may seem counterintuitive because the writing is equally important, but it’s the presentation that tends to enhance your credibility as a writer. (Especially if you self-publish and are doing your own first-draft editing.)

Next month, we’ll look at some more ways to edit the dash in your manuscript, but for now. . . just remember, There may be three types of dash, and one of them is not Dasher.

appearance cred: first appears as part of a series on Almostanauthor.com, June 22, 2019;
photo cred: canva

Please take a minute and join in the discussion! I’d love to hear from you!

Do you use en dashes? If you haven’t before now, what do you think about using them?

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Punctuation Series: How to Edit Punctuation Marks

How to edit punctuation marks

Presentation is everything, especially when it comes to the publishing world. And your presentation of punctuation is crucial to your book’s success. But punctuation can be tricky, boring, and downright distressing at times. As a writer and an editor, I completely understand your frustration with grammar altogether. You’d rather write, right? Right! So let’s continue our 2019 focus on a simple, easy-to-understand punctuation series that I hope will be a help and encouragement to you, allowing you more time to write well.

If you feel like you’re back in grammar school, please take heart—and know that this isn’t going to be a boring, stuffy ‘nother grammar lesson. When writing, it’s super important to make sure our punctuation marks are in the right spots, as it’s like a golden ticket to success.

Where Are Poorly-placed Punctuation Marks Located?

  • Surrounding dialogue
  • In the middle of two conjoined sentences
  • At the end of sentences
  • And anywhere your fingers accidentally touch a key

Let’s Dive In!

Commas (Chicago Manual of Style 6.16 and following)

  1. Wrong: “I don’t think we’d better go there”, Robert said.
    (commas always go inside the closing quote mark with dialogue, especially with a dialogue tag.)
    Right: “I don’t think we’d better go there,” Robert said.
  2. Wrong: Julie left came back and left again.
    (this is treated like a series of items, and each one needs a comma in between.)
    Right: Julie left, came back, and left again.
  3. Wrong: After removing her shoes she hopped onto the couch.
    (commas are used with adverbial introductory phrases)
    Right: After removing her shoes, she hopped onto the couch.

Semicolons (Chicago Manual of Style 6.56 and following)

  1. Wrong: She spent much of her free time at the bookstore no flimsy bookbag would do.
    (a semicolon is needed because two subjects within the same idea is present.)
    Right: She spent much of her time at the bookstore; no flimsy bookbag would do.
  2. Wrong: The writer had a blister on his finger therefore, he put a Band-Aid on his finger and kept typing.
    (a semicolon is needed before the word therefore because it acts as an adverbial conjunction that joins two sentences of the same idea.)
    Right: The writer had a blister on his finger; therefore, he put a Band-Aid on his finger and kept typing.
  3. Wrong: Joe, Jamie, and Juanita, research editors Carlos, production editor and Larry, managing editor, offered support for the local magazine.
    (a semicolon is needed in several places to pare off the different categories.)
    Right: Joe, Jamie, and Juanita, research editors; Carlos, production editor; and Larry, managing editor, offered support for the local magazine.

Periods (Chicago Manual of Style 6.12 and following)

  1. Wrong: She set the groceries on the counter and put the milk in the fridge,
    (a period is needed at the end of the sentence, of course. Many times, we get in a hurry and our fingers fly wherever…)
    Right: She set the groceries on the counter and put the milk in the fridge.
  2. Wrong: We wanted to see Mount Ranier while one vacation. (We were told it was gorgeous).
    (periods go inside the sentence if enclosed in parenthesis as a complete thought.)
    Right: We wanted to see Mount Ranier while one vacation. (We were told it was gorgeous.)
  3. Wrong: The Bible says, “He must increase but I must decrease” (John 3:30.)
    (periods go outside of the sentence if the parenthesis is attached to the sentence as a complete thought.)
    Right: The Bible says, “He must increase but I must decrease” (John 3:3).

Using well-placed punctuation marks is important because your overall presentation makes a world of difference to your editor, agent, publisher, and readers. That may seem counterintuitive because the writing is equally important, but it’s the presentation that tends to enhance your credibility as a writer. (Especially if you self-publish and are doing your own first-draft editing.)

Next month, we’ll look at some more ways to edit the punctuation in your manuscript, but for now. . . remember, please don’t call the semicolon a “semi comma” as an insurance agent I used to transcribe for called it. Every time he wanted to insert a semicolon, he’d say, “semi comm,” and it just cracked me up!

Please take a minute and join in the discussion! I’d love to hear from you!

Which of these punctuation marks do you contend with or love?

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Punctuation Series: How to Capitalize Tricky Words

capitalizing tricky words

Punctuation Series:

How to Capitalize Tricky Words

Presentation is everything, especially when it comes to the publishing world. And your presentation of punctuation is crucial to your book’s success. But punctuation can be tricky, boring, and downright distressing at times. As a writer and an editor, I completely understand your frustration with grammar altogether. You’d rather write, right? Right! So for 2019, I’d like to continue to focus on a simple, easy-to-understand punctuation series that I hope will be a help and encouragement to you, allowing you more time to write well.

How to Capitalize Tricky Words

It’s a truth universally acknowledged that capitalizing words are tricky. We want to make our manuscript as clean as can be for our editor because we want them to be more concerned about developing our content than fixing pesky punctuation errors … most of the time. (References used: Chicago Manual of Style [for manuscripts], The Associated Press Stylebook [for journalistic style], and Christian Writer’s Manual of Style [for biblical works or manuscripts], and Merriam Webster Online Dictionary [for everything, including spelling and word origin].)

Whether you write fiction or nonfiction, take notice how to capitalize these words:

  1. Words using time reference.
  • a.m. [CMoS, AP]
  • p.m. [CMoS, AP]
  • eternity [CWMS]
  1. Words referring to Deity.
  • Abba (term for God, as in “Father” or “Daddy”) [CWMS]
  • the Almighty
  • almighty God (used as an adjective here)
  • Alpha and Omega
  • Angel of the Lord (a visible manifestation of God)
  • the Anointed One
  • blessed name
  • Chief Shepherd
  • the Crucified One
  • the Door, the Eternal, the Guide, the Head, the Holy One
  • Divine King
  • the Divinity (but “the divinity of Christ”)
  • Divine Father
  • God’s Son
  • God’s Word (the Bible)
  • God’s word (statement or promise)
  • Light of the World

This is certainly not an exhaustive list, but common words that are tricky to know how to capitalize.

  1. Words referring to education.
  • Master of Science
  • master’s, master’s degree
  • business degree
  • Bachelor of Writing
  • bachelor’s, bachelor’s degree
  • MFA

Again, not exhaustive, but gives you a general idea. All are from CMoS.

  1. Words referring to the Internet Age.
  • the Web (Merriam Webster dictionary), the web (AP)
  • webcast (AP)
  • webmaster (MW)
  • Wi-Fi (MW)
  • website (CMoS, AP)
  • internet (CWMS)
  • Internet (CMoS, MW)

Using correct capitalization is important because presentation makes a world of difference to an editor, agent, publisher, and readers. That may seem counterintuitive because the writing is equally important, but it’s the presentation that tends to enhance your credibility as a writer. (Especially of you self-publish and are doing your own editing.)

Next month, we’ll look at some more ways to edit the punctuation in your manuscript, but for now. . .

Please take a minute and join in the discussion! I’d love to hear from you!

What are some of your pesky capitalization words?